FOR professional Communication learn how to write emails

This is the age of digitalization and it influenced the communication process to a great extent. In such a context it is very important to know how to write emails. Now a day email is the major way to communicate; from business deal to official letters, the medium of communication is same and that is email.

  The formation of an email:

   There are three major part of an email-

•  Introduction
• The body of the message
•  The request or appeal

Introduction:  This part will depict the reason to write the email including a brief idea on what the email is written about. It is always preferable to add a title in this part to inform the message of the mail at a glance.

 The body of the message: This part is consisted of the core message.  Here, the message will talk about the motive of the mail along with important details regarding the mail.

The Request or appeal: Every mail generally has an appeal or request from the sender’s part to carry forward.  The part of the message must convey the request or appeal properly.

The things one must remember at the time drafting a mail:

Put recipient’s mail address properly: Before sending the mail one must confirm that the mail address of the recipient is accurate.

The subject of the mail must be mentioned clearly:  A proper subject may grab the attention of the recipient easily.  And it is always better to emphasis the motive of the mail in this portion. The subject must be concise and clear.

 Always check for the grammars:  A grammatical mistake may misinterpret the message of the mail.

Check the spellings too:   Spelling mistakes may ruin your or your organisation’s reputation. So one must remember it if he/she wants to learn how mail should be written. Because, spelling mistake may create a barrier to communication and understanding too.